Senior Manager, Travel & Expense
Anduril
Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.
ABOUT THE TEAM
We are looking for a detail-oriented corporate Senior Manager to lead our travel & expense programs and ensure an efficient corporate travel program that meets the fast-paced nature of our business. You will implement and enforce effective corporate travel policies and monitor traveling activity and programs. You will oversee the strategy of the company’s travel program and provide program and system enhancements. You’ll work closely with the Finance and Accounting team to ensure that travel spend is budgeted and charged correctly, and also with the People team to ensure that candidates, new hires, and existing employees have a seamless travel experience.
ABOUT THE JOB
As Senior Manager of the Travel & Expense program, you should be a strategic thinker and able to create travel policies and programs according to the company’s needs. If you add excellent people skills, organizational ability and a great deal of professionalism, then you’re someone we’d like to meet!
WHAT YOU’LL DO
- Lead the Travel & Expense program at Anduril - managing 3 FTEs (one primarily focused on travel, and 2 primarily focused on expense and expense review)
- Advise and collaborate with the Senior Executive team on travel spend analysis, travel policies and program enhancements
- Execute global strategy while adapting to regional variations and business needs
- Establish operational excellence through strong processes, controls, and stakeholder support
- Partner with Executive Assistants to ensure they have the resources to manager their executives’ travel. Prioritize ad-hoc support when needed for Executives and EAs
- Lead vendor management & strategic negotiations with hotels, airlines, rental car agencies and for meetings & events.
- Manage escalations with stellar communication skills
- Split your time between travel management and expense management, including but not limited to:
- Supporting individual travels when questions/issues arise
- Supporting with unused airline ticket management
- Reviewing and approving a subset of employee expenses & reimbursements
- Supporting with month end close, ensuring employee expenses are completed and approved in a timely manner to reduce the need for month end accruals
- Managing Business Travel Accidents (BTA) and Auto insurance (both active/new claims and renewal of these policies)
REQUIRED QUALIFICATIONS
- Previous experience as corporate travel & expense manager for 5+ years
- Extensive understanding of global travel & expense operations: policy governance, compliance, audit, and tax implications across regions
- Deep knowledge of travel & expense platforms and related finance systems
- Strong grasp of global and regional regulatory requirements, including local tax laws and statutory reporting
- Familiarity with cross-functional processes, including Accounts Payable, Risk Management, Treasury, Procurement, HR, and Audit
- Knowledge of change management, policy deployment, and best practices in global service delivery
- Advanced analytical and reporting skills, with the ability to leverage data to drive decision-making and continuous improvement
- Good knowledge of MS Office and CTM/GDS solutions
- Ability to multi-task
- Strong interpersonal and communication skills
- Critical-thinker and problem-solver
- Customer-centered mindset
- You have a strong bias for action and like to work with high autonomy
- U.S. Person status is required as this position needs to access export controlled data
- Must be a U.S. Person due to required access to U.S. export controlled information or facilities
PREFERRED QUALIFICATIONS
- Experience with Egencia & Ramp (our travel & expense platforms)
- Experience overseeing audits of travel transactions and enforcing policies to ensure responsible spending
- Experience managing a travel program at a government contractor - knowledge of government allowability
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:
- Platinum Healthcare Benefits: For U.S. roles, we offer comprehensive medical, dental, and vision plans at little to no cost to you.
- For UK roles, Private Medical Insurance (PMI): Anduril will cover the full cost of the insurance premium for an employee and dependents.
- For AUS roles, Private health plan through Bupa: Coverage is fully subsidized by Anduril.
- Basic Life/AD&D and long-term disability insurance 100% covered by Anduril, plus the option to purchase additional life insurance for you and your dependents.
- Extremely generous company holiday calendar including a holiday hiatus in December, and highly competitive PTO plans.
- 16 weeks of paid Caregiver & Wellness Leave to care for a family member, bond with your baby, or tend to your own medical condition.
- Family Planning & Parenting Support: Fertility (eg, IVF, preservation), adoption, and gestational carrier coverage with additional benefits and resources to provide support from planning to parenting.
- Mental Health Resources: We provide free mental health resources 24/7 including therapy, life coaching, and more. Additional work-life services, such as free legal and financial support, available to you as well.
- A professional development stipend is available to all Andurilians.
- Daily Meals and Provisions: For many of our offices this means breakfast, lunch and fully stocked micro-kitchens.
- Company-funded commuter benefits available based on your region.
- Relocation assistance (depending on role eligibility).
- 401(k) retirement savings plan - both a traditional and Roth 401(k). (US roles only)
The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.
Anduril is an equal-opportunity employer committed to creating a diverse and inclusive workplace. The Anduril team is made up of incredibly talented and unique individuals, who together are disrupting industry norms by creating new paths towards the future of defense technology. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process. If you are someone passionate about working on problems that have a real-world impact, we'd love to hear from you!
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.